Attendance

Attendance policies and procedures and online attendance form

Absence, Late Arrival, or Early Release Notification

Communicate an absence to the Main Office through the attendance email WestgateElem.Attendance@fcps.edu, by phone at 703-610-5757 or by using the form below. Be specific about the reason why your child will not be attending school and indicate whether your child has any of the following symptoms in the "reason for absence" field below.

This attendance form is to be submitted by the parent/legal guardian only, using the email address recognized by the Student Information System (SIS).

Please submit this form in English.
Are you submitting a full day absence, a late arrival, or early release?
Please check this box if you wish to report consecutive day absences.
Please list the specific consecutive dates of the absence.
Will the student be returning to school?
If reporting an ill child, please identify any of the symptoms below.

Feeling feverish or chills  |  Fever of 100.4 F or higher  | Headache  |  New muscle pain | A new cough  |  A new sore throat | Shortness of breath or breathing difficulties | New loss of taste, smell, or appetite | Congestion or runny nose | Fatigue (more tired than normal or sudden onset) | Abdominal pain  |  Nausea, vomiting or diarrhea

Parent/Guardian Contact Information

not required
Parent/guardian, please use your device to write your signature above.

Virginia State Law

Virginia State law requires that each student who is absent from school must be reported each time by a responsible person. An excused absence is one for which parents/guardians have prior knowledge, consent, and a legitimate reason. Legitimate reasons include: illness of the student, death in the family, and observance of a religious holiday. Absences for family and student vacations are unexcused.

According to state law, the following actions need to be taken: 

  • 5 Unexcused days - parent notification via letter and plan required
  • 6 Unexcused days - (one additional day) - conference required
  • 7 Unexcused days - attendance officer involved, possible court action

Weekly attendance calls will be made to parents whose students have accrued five or more unexcused absences, requesting that parents contact the school to develop an attendance plan. 

Dental and Medical

Dental and medical appointments are excused; however, we ask that such appointments be kept to a minimum during the instructional day.

Unexcused Absence

Absences for family and student vacations are unexcused. Students are responsible for completing any missed assignments. Teachers will provide the student and parent or guardian with missed work, but are not obligated to provide assignments prior to family or student vacations.

Late Arrival Student Arrival

If your child arrives after 8:50 a.m., they are considered late. Students who are repeatedly late in a school year will have a letter placed in their school file. If the student continues to be late a meeting with the principal, school counselor, student, and parent will be held to discuss the situation.

Release of Student

We will not release any child to any adult other than the parent/guardian or persons listed on the emergency care form. Students may be released to either parent unless prohibited by a court order. If restricted custody has been legally established, a parent must furnish a copy of the custody order to be kept on file in the school office.

Attendance Video

Watch the video below in which FCPS Superintendent Scott S. Brabrand talks about the importance of attending school every day.