Attendance

Absent, Tardy, or Release of Students

Absence or Tardy Notification

Communicate an absence to the Main Office through the attendance email WestgateElem.Attendance@fcps.edu, by phone at 703-610-5757 or by using the form below.

We will communicate quickly with parents or guardians when a student does not come to school as expected. 

This attendance form is to be submitted by the parent/legal guardian only.
Please check this box if you wish to report consecutive day absences.
Please list the specific consecutive dates of the absence.

Parent/Guardian Contact Information

Virginia State Law

Virginia State law requires that each student who is absent from school must be reported each time by a responsible person. An excused absence is one for which parents/guardians have prior knowledge, consent, and a legitimate reason. Legitimate reasons include: illness of the student, death in the family, and observance of a religious holiday. Absences for family and student vacations are unexcused.

According to state law, the following actions need to be taken: 

  • 5 Unexcused days - parent notification via letter and plan required
  • 6 Unexcused days - (one additional day) - conference required
  • 7 Unexcused days - attendance officer involved, possible court action

Weekly attendance calls will be made to parents whose students have accrued five or more unexcused absences, requesting that parents contact the school to develop an attendance plan. 

Dental and Medical

Dental and medical appointments are excused; however, we ask that such appointments be kept to a minimum during the instructional day. If a child must leave early for a medical or dental appointment, parents are requested to send a note in advance and must sign the child out in the office at the appropriate time. To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office in order for you to arrive on time to your scheduled appointment.

Unexcused Absence

Absences for family and student vacations are unexcused. Students are responsible for completing any missed assignments. Teachers will provide the student and parent or guardian with missed work, but are not obligated to provide assignments prior to family or student vacations.

Tardy Student Arrival

If your child arrives after 8:50 a.m., he/she is considered tardy.  Please accompany your child into the building to ensure his/her safety if he/she is late to school.

Students who are repeatedly tardy in a school year will have a letter placed in their school file. If the student continues to be tardy a meeting with the principal, counselor, student, and parent will be held to discuss the situation.

Release of Student

If a child must leave early, parents are requested to send a note in advance and must sign the child out in the office at the appropriate time. The note should specify the name of the adult picking up the child if it is not the parent. To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office and for you to arrive on time to your scheduled appointment.

We will not release any child to any adult other than the parent/guardian or persons listed on the emergency care form. Students may be released to either parent unless prohibited by a court order. If restricted custody has been legally established, a parent must furnish a copy of the custody order to be kept on file in the school office.

Attendance Video

Watch the video below in which FCPS Superintendent Scott S. Brabrand talks about the importance of attending school every day.